Gusto is a renowned platform for managing human resources and payroll, helping businesses manage employee information, payroll, benefits, and taxes with ease. In 2025, securing your online accounts is more critical than ever, especially when it comes to sensitive data like payroll and employee information. Gusto, a popular platform for payroll and HR management, recognizes the importance of protecting its users’ accounts and requires multi-factor authentication (MFA) to ensure that only authorized users have access to these crucial accounts.

One of the best ways to secure your Gusto account is by using the Gusto App in combination with Authenticator App ® 2FA. This article will walk you through how to quickly and easily set up the Gusto Authenticator App, and explain why it’s essential for keeping your data safe.

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Ways to Authenticate with Gusto for Secure Access

Gusto offers several methods of authentication to protect your account from unauthorized access. Here are the key options:

Gusto Authenticator App: By using a third-party app like Authenticator App ® 2FA, you generate time-based one-time passwords (TOTP) locally on your device. This method is highly secure, especially for protecting against phishing and SIM-swapping attacks.
Security Key: For a hardware-based approach, you can use physical security keys like YubiKey to authenticate your Gusto account, which provides a strong layer of protection through WebAuthn or U2F standards.
Built-In Authenticators: If your device supports biometric authentication (e.g., Face ID or Touch ID), you can use it to quickly and securely log in without needing to type a password or code.
Recovery Codes: As an additional backup method, Gusto allows you to generate one-time-use recovery codes, which can be used to access your account if your primary authentication method is unavailable.

For optimal security and convenience, we recommend using the Gusto Authenticator App with Authenticator App ® 2FA for seamless, multi-device access and strong protection.

Why Use Gusto Authenticator App?

Using Authenticator App ® 2FA to secure your Gusto account is one of the most effective ways to enhance your security. Here are the reasons why you should choose this app:

Strong Security: Authenticator App ® 2FA generates TOTP codes directly on your device, eliminating the risk of SMS-based attacks like phishing and SIM swapping, which are common with traditional text message codes.
iCloud Sync Across Devices: Your Gusto MFA codes are securely synced across all your Apple devices (iPhone, iPad, Mac) via iCloud. This way, you won’t have to worry about losing access if you switch devices or need to use a different one.
Encrypted Backups: All data in Authenticator App ® 2FA is encrypted and backed up securely in iCloud, ensuring your MFA codes are protected and accessible only by you.
Biometric Authentication: The app supports biometric authentication, allowing you to quickly and securely unlock your Authenticator App ® 2FA using Face ID or Touch ID, making your login experience faster.
Offline Code Generation: After the initial setup, Authenticator App ® 2FA works offline, meaning you can still generate MFA codes and access your account even without an internet connection.

Setting Up Gusto Authenticator App (Step-by-Step)

Using two-factor authentication (2FA) helps protect your Gusto account from online security threats. Here’s a detailed step-by-step guide to set up the Authenticator App for Gusto:

Step 1: Download and Install Authenticator App ® 2FA

Open the App Store on your iPhone, iPad, or Mac.
Search for “Authenticator App ® 2FA” and download it.
Install the app and grant necessary permissions (e.g., camera access for QR code scanning).

Step 2: Log into Your Gusto Account

Visit the Gusto website and log in using your account credentials.

Step 3: Go to Security Settings

Once logged in, click on your account icon or your name at the top right corner.
Select Settings, then look for the Security section in the menu.

Step 4: Enable Two-Factor Authentication (2FA)

In the Security section, you’ll see an option to enable Two-Factor Authentication.
Click on Get Started to begin the setup process.

Step 5: Choose Authenticator App

You’ll be prompted to select a 2FA method. Choose Authenticator App from the list of available options.
Gusto will display a QR code that you need to scan with your Authenticator App.

Step 6: Scan the QR Code

Open your Authenticator App on your phone.
Select Add Account and scan the QR code displayed by Gusto.

Step 7: Enter the Verification Code

After scanning the QR code, your Authenticator App will generate a 6-digit code.
Enter this code into the Gusto page to verify the setup process.

Step 8: Save Backup Codes

Gusto will provide backup codes in case you’re unable to access your Authenticator App. Be sure to save these codes in a safe place.

Step 9: Complete Setup

Once successfully verified, you’ll see a notification that 2FA has been enabled for your account.

Troubleshooting Common Setup Issues

If you experience any problems while setting up the Gusto Authenticator App, here are some common issues and solutions:

QR Code Scanning Fails: Ensure that the Gusto Authenticator App has permission to access your camera. If the QR code still doesn’t scan, manually enter the setup key provided by Gusto.
Codes Not Accepted: Check that your device’s time is synced correctly (Settings > General > Date & Time > Set Automatically). TOTP codes rely on accurate time settings.
Syncing Issues Across Devices: Make sure iCloud sync is enabled in the Gusto Authenticator App settings, and that all devices are logged into the same Apple ID.
Lost Access to the Gusto Authenticator App: Use the recovery codes you generated earlier to regain access to your account. If you’ve lost all access, contact Gusto support at support@gusto.com for further assistance.

Frequently Asked Questions (FAQs)

1. Can I Use Gusto Authenticator App on Multiple Devices?

Yes, the Gusto Authenticator App can sync your MFA codes across all your Apple devices via iCloud, making it easy to access your codes from any device.

2. What Happens If I Lose My Device?

If you lose your device, you can recover your Gusto MFA codes on another Apple device via iCloud sync, or use your recovery codes.

3. Does Gusto Authenticator App Work Offline?

Yes, once the Gusto Authenticator App is set up, it generates offline TOTP codes so you can log in even when you don’t have an internet connection.

4. How Secure Is Gusto Authenticator App for Gusto Logins?

The Gusto Authenticator App uses encrypted iCloud storage and supports biometric authentication (Face ID/Touch ID), ensuring your MFA codes are safe and accessible only to you.

5. Is Gusto Authenticator App More Secure Than SMS?

Yes, Gusto Authenticator App is far more secure than SMS-based authentication, as it generates offline codes that cannot be intercepted through phishing or SIM swapping attacks.

Conclusion

Securing your Gusto account with Authenticator App @ 2FA in 2025 is an essential step to protect your payroll and HR data. With iCloud sync, biometric protection, and offline code generation, the Gusto Authenticator App provides a simple, effective, and secure way to safeguard your login credentials. Follow the steps above to enable MFA and ensure your Gusto account is safe from unauthorized access.

Ready to protect your Gusto account? Download the Authenticator App ® 2FA from the App Store today and set up multi-factor authentication (MFA) in minutes for safer, more secure access!

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Now your account is protected!
Need help setting up 2FA for other apps?
** Explore more 2FA guides: https://2fa-authenticator.org/guide-en/

How to Set Up Gusto Authenticator App – Quick & Secure